Pre-Event & Setup (4:30 PM – 6:00 PM)
- 4:30 PM | Venue Access & A/V Setup
- A/V Tech: Set up audio, microphones, lights, and test media/presentation slides for Able Island.
- Stage Manager: Verify stage layout (podium, chairs, water, lighting).
- 5:00 PM | Staff & Speaker Arrival
- Hospitality Lead: Open Green Room; ensure water, tea, and snacks are ready.
- Head Coach & Coaches: Meet speakers backstage, provide encouragement, and review timing.
- 5:20 PM | Sound Checks & Dry Run
- A/V Tech: Perform individual mic checks with all 6 Speakers, the MC, and the Able Island representative.
- Stage Manager: Walk through stage entrance and exit routes with speakers.
- 5:45 PM | Team Prayer & Briefing
- All Roles: Gather backstage for a short briefing, schedule check, and group prayer led by the Head Coach or MC.
Doors Open & Guest Arrival (6:00 PM – 6:30 PM)
- 6:00 PM | Doors Open
- Greeters: Welcome guests at entrance doors and distribute programs.
- Registration Desk: Check in attendees, provide Able Island informational flyers, and handle walk-ins.
- Ushers / Safety Lead: Assist guests with seating and aisle flow.
- Promoter: Capture arrival photos/videos for social media coverage.
- 6:15 PM | Backstage Preparation
- MC & Able Island Rep: Review opening remarks and transition cues.
- Coach 1 & Speaker 1: Head to the “on deck” backstage area.
- Stage Manager: Confirm mic assignments for MC, Able Island Rep, and Speaker 1.
Main Event & Testimonial Session (6:30 PM – 7:30 PM)
- 6:30 PM | Opening & Welcome (5 min)
- MC: Stage welcome, opening prayer, and introduction of the event’s vision and host organization.
- A/V Tech: Adjust house lights down and stage lights up.
- 6:35 PM | Able Island Non-Profit Presentation (5 min)
- Able Island Representative: Share the mission, impact, and current initiatives of Able Island Non-Profit, inviting the audience to connect with the cause.
- Promoter / A/V Tech: Cue supporting promotional slides or digital graphics on display screens.
- 6:40 PM | MC Transition & Intro (1 min)
- MC: Thank Able Island and introduce Speaker 1.
- 6:41 PM | Speaker 1 (5 min speech)
- Speaker 1: Deliver 5-minute testimony.
- Coach 1: Monitor time from front/side row.
- Coach 2 & Speaker 2: Move to backstage “on deck” station.
- 6:46 PM | MC Transition (1 min)
- MC: Brief reflection and introduction of Speaker 2.
- 6:47 PM | Speaker 2 (5 min speech)
- Speaker 2: Deliver 5-minute testimony.
- Coach 3 & Speaker 3: Move to backstage “on deck” station.
- 6:52 PM | MC Transition (1 min)
- MC: Brief reflection and introduction of Speaker 3.
- 6:53 PM | Speaker 3 (5 min speech)
- Speaker 3: Deliver 5-minute testimony.
- Coach 4 & Speaker 4: Move to backstage “on deck” station.
- 6:58 PM | MC Transition (1 min)
- MC: Brief reflection and introduction of Speaker 4.
- 6:59 PM | Speaker 4 (5 min speech)
- Speaker 4: Deliver 5-minute testimony.
- Coach 5 & Speaker 5: Move to backstage “on deck” station.
- 7:04 PM | MC Transition (1 min)
- MC: Brief reflection and introduction of Speaker 5.
- 7:05 PM | Speaker 5 (5 min speech)
- Speaker 5: Deliver 5-minute testimony.
- Coach 6 & Speaker 6: Move to backstage “on deck” station.
- 7:10 PM | MC Transition (1 min)
- MC: Brief reflection and introduction of Speaker 6.
- 7:11 PM | Speaker 6 (5 min speech)
- Speaker 6: Deliver 5-minute testimony.
- 7:16 PM | Closing Remarks, Able Island Call to Action & Prayer (10 min)
- MC: Wrap-up message, final call to action supporting Able Island Non-Profit, invitation to prayer/fellowship, and closing prayer.
- Photographer: Capture full-stage group shots of speakers and Able Island team.
Post-Event Reception & Wrap-Up (7:26 PM – 8:30 PM)
- 7:26 PM | Reception & Fellowship
- Able Island Reps: Staff an information/donation table in the reception area.
- Prayer Team: Stationed around the room for guests requesting personal prayer.
- Refreshments Lead: Serve refreshments and light snacks.
- Speakers & Coaches: Mingle with audience members.
- Greeters / Ushers: Direct traffic to the reception and information areas.
- 8:00 PM | Venue Cleanup & Tear-Down
- A/V Tech: Pack down sound equipment, microphones, and media displays.
- Hospitality Lead: Clean up Green Room and refreshment station.
- Stage Manager & Team: General venue cleanup and stage reset.